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Privacy Policy

KIMQ HR Consultancy FZCO (“we,” “us,” or “our”) is a human resources consulting firm operating in the United Arab Emirates. This Privacy Policy explains how we collect, use, share, and protect personal information when you visit our website at kimqhr.com (the “Site”) or submit a request through our contact/consultation form.

  1. Information We Collect

Information you provide directly, primarily through our contact/consultation form:

  • Contact details: full name, job title, company name, phone number, email address, preferred contact method
  • Company information: industry, company size, company website, whether you have an in-house HR function
  • Request details: the service you’re interested in, your goals, and a description of your challenge or request
  • Engagement preferences: estimated budget, desired timeline, engagement type
  • Any other information you choose to include in your message

Information collected automatically when you visit the Site:

  • IP address, browser type, device information, pages visited, and referral source (via analytics and security tools)
  • Cookies and similar technologies (see Section 6)

We do not knowingly collect sensitive personal data (such as health, religion, or trade union membership) through the Site. Please do not include such information in your form submission unless it is directly relevant and necessary to your request.

  1. How We Use Your Information

We use the information we collect to:

  • Respond to your inquiry and route it to the appropriate consultant or team
  • Provide, evaluate, and improve our HR consulting services
  • Send you a confirmation email and, where you’ve opted in, occasional updates or insights
  • Maintain records of client and prospect relationships in our CRM
  • Monitor and prevent spam, fraud, or abuse of our Site
  • Comply with legal obligations and enforce our terms
  1. Legal Basis for Processing

Where applicable law requires a legal basis, we rely on:

  • Consent — for optional communications, such as marketing emails, which you may withdraw at any time
  • Legitimate interests — for responding to inquiries, maintaining business records, and securing our Site
  • Contractual necessity — where processing is needed to take steps toward entering into a service agreement with you
  • Legal obligation — where we must retain or disclose information to comply with the law
  1. How We Share Your Information

We do not sell your personal information. We may share it with:

  • Service providers who support our operations, such as our CRM platform, email delivery service, hosting provider, and spam/bot-protection service (e.g., reCAPTCHA), under contracts that limit their use of your data to providing services to us
  • Professional advisors (legal, accounting) where necessary
  • Authorities or third parties where required by law, regulation, or legal process, or to protect our rights and the safety of others
  • A successor entity in the event of a merger, acquisition, or sale of assets
  1. Data Retention

We retain form submissions and related correspondence for as long as necessary to respond to your inquiry and pursue a potential business relationship, and for [RETENTION PERIOD — e.g., 24 months] afterward if no engagement results, after which the data is deleted or anonymized. We may retain information longer where required by law or to resolve disputes.

  1. Cookies and Tracking

Our Site uses cookies and similar technologies to operate core functionality, remember preferences, and understand how visitors use the Site (analytics). You can control cookies through your browser settings; disabling certain cookies may affect Site functionality. [Add detail or link to a separate Cookie Policy if applicable.]

  1. International Data Transfers

If we transfer personal information outside your country of residence, we take steps to ensure it receives an adequate level of protection, such as through standard contractual clauses or equivalent safeguards, where required by law.

  1. Your Rights

Depending on your location, you may have the right to:

  • Access the personal information we hold about you
  • Request correction of inaccurate or incomplete information
  • Request deletion of your information
  • Restrict or object to certain processing
  • Request a copy of your data in a portable format
  • Withdraw consent at any time, where processing is based on consent
  • Lodge a complaint with your local data protection authority

To exercise these rights, contact us at maria@kimqhr.com. We will respond within the timeframe required by applicable law.

  1. Security

We use reasonable administrative, technical, and physical safeguards to protect your information, including HTTPS encryption for data in transit. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.

  1. Children’s Privacy

Our Site and services are intended for business use by adults. We do not knowingly collect personal information from children, and any such data discovered will be deleted.

  1. Changes to This Policy

We may update this Privacy Policy from time to time. The “Last updated” date at the top of this page reflects the most recent revision. Material changes will be communicated through the Site or by other reasonable means.

  1. Contact Us

If you have questions about this Privacy Policy or how we handle your personal information, contact us at:

KIMQ HR Consultancy – FZCO

IFZA Properties DSO-IFZA, IFZA 

Business Park, Dubai Silicon Oasis, 

Dubai, UAE

maria@kimqhr.com